From an employee record, users can manage a Title 42 employee's quadrennial review history as well as other Title 42 events such as Spring increases and Exceptional pay.
Title 42 Details Report Data
For any Title 42 employee, there will be a Title 42 details tab found below the Position Details tab.
The report will default to show the complete history of Title 42 events based on Title 42 downloaded codes associated with the employee's compensation history. Unfortunately, most of the downloaded compensation records do not have the correct Title 42 code associated with the employee, and therefore, users must manually update these records in Beacon.
Above the data grid are dates for the last known Quad Review and the next Quad review.
1. The Last Quadrennial Review date is populated when a compensation history event is flagged as a Quadrennial Review. (See How to Add a Future Title 42 Compensation Event below for more information)
2. The Next Quadrennial Review date is calculated based on the Last Quadrennial Review date (exactly 4 years after the Last) or can be manually added by a user as a future compensation record.
Using the drop-down found above, the data grid users can show All Compensation History Events or only show Titel 42 Codes.
1. Selecting Show Only Title 42 Codes will limit the data entries to only Title 42 events (Quadrennials, Spring Increase, and Exceptional pay). These events are flagged manually by Beacon users. (See "How to Edit a Compensation Record" below for more information)
2. Selecting Show All will include all compensation history events, including compensation events that may be Title 42 related but have not yet been marked, as well as other compensation events such as COLA's or normal pay increases.
The columns displayed in the data grid are defined as:
Effective Date: The date the compensation event occurred. Events will be marked as Past, Current or Future depending on the timing of the event in comparison to other entries.
Base Salary: The Base Salary for the employee effective as of the compensation event before any adjustments for locality
Gross Annual Salary: The new Gross Annual Salary for the employee calculated with locality included.
Benefits: The new Benefits for the employee. For Title 42 employees, this should always be $0. Benefits for Life, Health, and Retirement are not included in this value.
PP: Pay Plan as of the effective date
Series: The Series as of the effective date
Band/Tier: As of the effective date
Reason: The manually entered or officially downloaded code for the compensation change.
Notes: The user entered notes for the compensation change.
How to Edit a Compensation Record
1. Begin by changing the Title 42 Detail report to Show All using the drop down found above the grid
2. Click on the Effective date for a compensation event
3. In the pop-up modal, use the Reason drop-down to select the correct Title 42 code.
4. Click Save
5. The Compensation Event will now be found under the Show Only Title 42 Codes report. Also if a Quadrennial Increase code was selected you will see the Last Quad and Next Quad dates updated above the report.
How to Add a Future Title 42 Compensation Event (Quadrennial or otherwise)
Navigate to the Carrer Tab of the Employee's record
If no projected salary increase has been listed for the employee, users with certain access rights can add an expected salary increase by clicking on the Add Projected Increase icon.
A window will appear. From the window, enter the Start Date for the upcoming compensation event (for example, when will the Quad Review occur)
- Enter the expected % pay increase associated with the event and click calculate. This will automatically calculate the new Gross Salary and Base Salary. If you do not know the % increase, you can manually enter the new Gross Salary and Base Salary.
Select a Reason for the projected increase from the drop-down. Selecting a Title 42 code will add the future compensation record to the Title 42 Details report. Furthermore, if you select the Quadrennial Review reason, this will override the Next Quadrennial Review date found on the Title 42 Details report.
Type any relevant notes in the available text field.
- When you have completed the Add/Edit Future Salary form, click on Save Increase to save the increase to the employee's record. If you do not want to save your changes, click Cancel.
