Beacon HR has the power to manage unofficial changes in organization structures.  Beacon HR users can flag certain organizations as “inactive” or create unofficial organizations.


Adding a New Orginization

Beacon HR allows users to create unofficial organizations that users can group positions under.  To add a new organization to the organization hierarchy, click the “Add a New Organization” link from the top of the Manage Organizations Page.  On the Organization Details page, enter the Admin Code Choose a Parent Organization by pressing the down arrow and accessing the drop-down menu.  Enter an Organization name, Program Code, Branch Code, Section Code, Subsection Code, and the Unofficial Group (if any) that the Organization is associated with.  If the organization is a lab, place a checkmark in the box of the ‘Lab?’ column box.  Select a Program type, Lead AO, and Leader from the available dropdowns.   When you are finished entering the data, press Save.  To delete your entry, click Cancel. 


Editing and Deleting an Organization

  1. On the Manage Beacon HR Organizations page, place your cursor anywhere over the Organization you would like to edit and click.  The Organization will become modifiable.
  2. Adjust the Organization data as necessary.
  3. When you have finished, click theicon to save your changes.  To cancel any medications, click theicon.
  4. To Delete an Organization: If you are certain you would like to erase the organization from the Beacon HR database, press the (X) button.  Note that you will not be able to delete an organization if employee positions are tied to the organization.


Updating User Organization Access

  1. On the Manage Organizations page, click on the “Users” link to the left of the Admin Code for which you would like to update organization access.
  2. You will be directed to the Assign Organization Users page.
  3. Users in the table on the left do not have access to the organization being updated.  Users in the table on the left do have access.
  4. You can grant or deny access to this organization only OR this organization and it’s children using the available selections.  Select the users you would like to modify, and click the corresponding button.