The Fellows tab is used to catalog stipend, employment, and contact information about employees who are contracted as Fellows. Your organization may hire or sponsor a fellow to participate in clinical research for short term contracts. Employees that are hired as "Fellows" do not count against FTE Ceiling figures. The pages provided for Fellow employees are the Fellows Details and Payment Information pages. The “Fellow Details” tab displays health insurance, check, forwarding and residency information. The “Payment Information” tab shows each award associated with a fellow and the details available about that award.
Fellow Details
The Details page displays personal information relevant to the employment of a fellow. This page includes a fellow's local and forwarding address, as well as residency and health insurance information, if applicable. You can add or update any entry in any field on this screen, if you have appropriate access rights. Simply click on the field you would like to edit, modify the necessary information, and when you are finished click Save to save your changes. Press Cancel to cancel any unsaved changes. Official fellow data is downloaded from FPS (Fellowship Payment System) of the Data Warehouse.
Key Terms:
Check Address: The address to which the fellow wants his or her check to be sent.
Forwarding Information: The address to which mail may be forwarded after termination.
Fellow Payment
Cost Projections
The Fellow Payment Information page displays award information available for a fellow employee. This includes the award number, effective dates, and associated amounts.
Edit an Award
To edit an award, simply click the award number. From the pop-up window, make the necessary changes. When you finish, click "Save Modifications" to save your changes. To restore the Award Details to the most recently saved version, click "Cancel".
Delete an Award
To delete an award, first click on the award number. Then, from the Add/Edit Fellow Awards pop-up, click "Delete" next to the award you would like to erase. Note that official awards cannot be deleted.
Add a new Award
To add a new award, click "Add New Award" on the right-hand side of the screen. From the Add/Edit Fellow Awards pop-up, enter in the information about the award and click Save Modifications. The new award will be listed in the Fellow Awards section of the screen.
Key Terms:
Award Number: The document number against which the Fellow's employment payment(s) must be made. For a Beacon Finance/Beacon HR integration, this number must be entered exactly as it appears in Beacon Finance for the link to work properly.
Yearly Stipend: The yearly stipend is the total amount received annually by the non-ceiling employee (not including insurance).
Monthly Stipend: The monthly stipend is automatically calculated by Beacon HR from the yearly stipend (monthly stipend = 1/12th yearly stipend).
Termination Date: Indicates if the fellow ended their employee before the anticipated award end date.